Define the machine requirement
Describe the job, equipment type, capacity, preferred model and budget. Include the destination country and target procurement date. Distinguish essential specifications from preferences so sourcing options can be discussed.
Request unit-level information
Ask for identification, year, operating hours, photographs and available condition or service records for the actual machine. Generic catalogue images are not condition evidence. Discuss independent inspection or viewing requirements before agreeing a purchase.
Itemise the commercial scope
Separate equipment price from inspection, preparation, collection and shipping arrangements. Confirm payment terms, exclusions and any stated warranty. The proposal should make each party's responsibilities clear.
Check destination requirements
Import conditions differ between countries and equipment types. Ask the appropriate destination authorities or appointed agent to confirm eligibility, documentation and charges for your shipment. Do not assume that freight includes duties, destination clearance or inland delivery.
