Record what arrives
Keep the delivery record, machine identification and any supplied documents together. Photograph visible condition during the agreed handover process and raise discrepancies promptly through the contact route stated in the contract.
Assign responsibility
Agree who receives equipment, controls keys, authorises use and reports issues. Explain access and storage arrangements to the supplier before delivery. Site-specific security controls should fit the project and equipment.
Check the contract
Read the provisions covering loss, damage, insurance and reporting. Do not assume tracking devices or insurance are included. Ask for clarification where responsibilities are unclear and keep the agreed terms available to the site team.
Plan collection as well as delivery
Confirm collection access, the equipment return process and the person authorised to complete handover. Keep the closing record with the original delivery information to support a clear hire history.